AHEC COORDINATOR

“Do you enjoy helping others navigate experiences?  Are you detail oriented? Do you enjoy traveling and networking with others?”

Job Summary: The AHEC Coordinator is responsible for scheduling students, meetings, and community programs; organizing student experiences; developing and organizing trainings for the community and facility; maintain program databases; marketing program and experiences; and communicating with schools, strategic partners, and others on the mission of AHEC.

Primary Job Responsibilities:

1. Assists the AHEC Director to meet the overall AHEC grant deliverables
2. Maintains a student database with contact information
3. Organizes materials and resources for community and facility trainings
4. Provides written and verbal direction to students who are job shadowing, interning or precepting in Memorial Hospital, clinics or partnering agencies
5. Works with other departments to coordinate speakers for various programs
6. Assists in registering, scheduling, and maintaining AHEC schedule, and organizing WCILAHEC for events in which WCILAHEC participates in for the community or region.
7. Enters data into i-AHEC database in a timely fashion to meet AHEC deliverables
8. Assists in the promotion of educational/community events through media outlets
9. Assists with creating and developing visually appealing program materials and uses the appropriate resources at Memorial Hospital to complete projects
10. Reports need of departmental supplies to the department director
11. Maintains support files for programs and educational activities
12. Maintains a clean and organized work area
13. Demonstrates excellent customer service and communication (both written and verbal) skills to internal and external customers (patients, students, employees, department staff, hospital staff, human resources staff, and community partners)
14. Adapts positively to frequent changes and interruptions in workload and/or work schedules
15. Participates in mandatory hospital programs and attends all departmental meetings
16. Participates in quality improvement activities of the department
17. Establishes/maintains productive collaborative relationships with physicians, other hospital staff and the community
18. Travels within the region, state, and various locations to meet grant deliverables
19. Submits travel and expense reports in a timely manner
20. Develops reports as required to assist in meeting grant requirements
21. Complies with the organizational attendance policy and use of the electronic timekeeping system
22. Utilizes time efficiently and productively to enhance department operations and program success
23. Complies with dress code
24. Maintains confidentiality of student, staff, patient, and community information
25. Completes other duties as assigned

HOURS: Monday-Friday, 8am-4:30pm, some evening hours may be required – Location – Memorial Medical Building, Carthage, IL